Job Description Summary
The
Executive Assistant is responsible for the daily administrative duties of the
bank, projects and assignments given by the respective executive staff, and
assisting with needs of the various departments within the bank: Finance,
Strategic Partners, Credit, and Compliance.
The
Executive Assistant will be the assistant to the President and reports to the
President of the Bank.
Responsibilities
- Administrative
- Greet Visitors
- Answer the telephone (Includes covering Strategic Partner customer calls)
- Perform general administrative assistant duties including: typing, copying, scanning and filing
- Organize and maintain confidential, administrative, lien release, agreement, old information and other files
- Schedule, plan and carry out and organization-wide activities and meetings (i.e. summer party, Christmas party, staff meetings)
- Receive and distribute mail, and issue correspondence from various departments as needed
- Order supplies and keep supply room organized
- Communicate with outside vendors and service providers (i.e. plant servicing, office maintenance, transportation, shredding, storage, events, and food providers)
- Maintain and distribute parking validation
- Primary contact for landlord correspondence
- Keep kitchen fully stocked (coffee, soda, water, cups, plates, etc.) on a daily basis
- Keep front lobby and boardroom presentable
- Assistant
- Prepare expense reports for approval
- Complete special projects as assigned by senior management
- Gather data and compile various reports for management
- Assemble monthly packages for the Board meeting and other meetings
- Manage the Legal Tracking Log - update periodically with current information and progress, and circulate to appropriate senior management on a monthly or as needed basis for other periodic review and updates
- Manage Policy tracking log - circulate to senior management for monthly updates and coordinate with Compliance Group
- Other
- Act as back-up for assembling daily wire packets
- Act as back-up for inputting wires, ACH, and book transfers
- Record, deposit, and file checks received
- Print and maintain daily batch reports from BMA
- Compile weekly rate reports and send out to executive and other members
- Other duties as requested
Position Requirements
- Bachelor's Degree (preferred)
- 2 years executive level support experience
- High level of proficiency in using Microsoft products including: Excel (must be advanced user), Word, PowerPoint, Internet Explorer, and Outlook
- Excellent verbal and written communication skills
- Requires a self-starting, highly organized, detail oriented and resourceful problem-solver capable of managing several tasks simultaneously in a fast-paced, challenging & changing environment and possessing excellent follow-up skills
- The position of Executive Assistant requires by nature of the superiors' positions, involvement with high level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, confidentiality, discretion and judgment
The Bank may change your job description at any time without prior consultation with you. This job description shall not be construed as constituting a promise from or contract of any kind with the Bank. Neither this job description, not the maintenance of supervisory or other policies or procedures, alters the at-will nature of your employment - both the Company and you retain the right to end or terminate the employment relationship at any time, with or without notice, and for any reason or no reason at all.
If you would like to apply for this position, please send your resume to: resume@webbank.com
